Starting your trucking business is an exciting move toward independence and growth, but compliance with the Federal Motor Carrier Safety Administration (FMCSA) is critical if you want to stay on the road. Too often, new carriers run into costly mistakes that lead to delays, fines, or even being shut down. At Match Factors, we work with trucking companies every day, and we know how important it is to avoid these pitfalls from the start.
1. Filing for the Wrong Operating Authority
When applying for your Motor Carrier (MC) Number and USDOT Number, it’s easy to choose the wrong authority type. For example, selecting “broker” instead of “carrier” or overlooking interstate vs. intrastate requirements. This mistake can stop your operations before you even get started.
Tip: Review your business model carefully. If you’ll cross state lines, interstate authority is required. If you’ll only operate in one state, confirm if intrastate authority is needed under local rules.
2. Missing the 90-Day Unified Carrier Registration (UCR) Deadline
Once your authority is granted, you have 90 days to register with the Unified Carrier Registration (UCR). Skipping this step results in penalties and potential suspension.
Tip: Put this on your calendar and renew every year to stay compliant.
3. Overlooking the BOC-3 Filin
A BOC-3 form is required to designate process agents in each state. Without it, your authority cannot remain active. Many new carriers miss this entirely.
Tip: Use a professional filing service to ensure it’s completed correctly and on time.
4. Letting Insurance Lapse
FMCSA requires proof of liability insurance before granting authority, and any gap in coverage can instantly suspend your authority. Carriers sometimes miscalculate coverage levels or forget to renew on time.
Tip: Confirm FMCSA’s minimum insurance requirements for your freight type and stay ahead of renewals.
5. Skipping Driver Qualification Files
Every carrier must maintain detailed Driver Qualification (DQ) files, including background checks, drug and alcohol testing, and medical certifications. Missing information here is a fast track to fines.
Tip: Set up a compliance system from day one to collect and update driver records.
6. Hours of Service (HOS) and ELD Missteps
FMCSA mandates Electronic Logging Devices (ELDs) and strict HOS rules. Installing a non-compliant ELD or failing to properly track driver hours leads to violations.
Tip: Invest in an FMCSA-registered ELD and provide training for your drivers.
7. Forgetting the MCS-150 Update
Carriers must update their MCS-150 form every two years, even if no information has changed. Missing this can deactivate your USDOT number.
Tip: Set a recurring reminder to update your MCS-150 biennially.
Protect Your Trucking Business with Compliance Support
FMCSA compliance isn’t optional—it’s the foundation of your trucking operation. From authority filings to insurance requirements, even small mistakes can cause major problems.
At Match Factors, we’re more than a freight factoring company—we’re your partner in success. While we keep your cash flow strong with same-day funding, we also connect you to trusted compliance resources so you can start and grow your business on solid ground.
Ready to protect your business from costly mistakes? Contact Match Factors today to learn how we can support your trucking company from day one.